Privacy Policy
Last updated: May 5, 2025
AI Automation Corporation (“we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website (aiautomationcorporation.com) or interact with our services. We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable laws.
1. Who We Are
We are AI Automation Corporation, a company providing AI Voice Managers for small businesses and restaurants. Our contact details are:
- Email: info@aiautomationcorporation.com
- Company Registration Number: 15704711
2. Data We Collect
We may collect and process the following personal data:
- Contact Form: Name, email address, phone number, and any other information you provide when submitting a contact form.
- Demo Call Button: Phone number, name and call recordings (if provided) when you use our demo call feature and interact with our demo line.
- Website Usage: Technical data, such as IP address, browser type, and device information, collected via cookies or analytics tools.
3. How We Use Your Data
We use your personal data for the following purposes:
- Contact Form: To respond to your inquiries and provide information about our services (legal basis: legitimate interest or consent).
- Demo Call: To facilitate demo calls, follow up on your interest, and manage customer relationships (legal basis: legitimate interest or contract).
- Website Improvement: To analyse website usage and improve our services using analytics tools (legal basis: consent for non-essential cookies).
- Legal Compliance: To comply with legal obligations, such as responding to data subject requests (legal basis: legal obligation).
4. How We Share Your Data
We may share your data with:
- Service Providers: Third parties providing services like website hosting, analytics, or customer management tools, who act as data processors and are bound by strict confidentiality agreements.
- Legal Authorities: If required by law or to protect our legal rights.
We do not sell or share your data for marketing purposes with third parties.
5. Data Retention
We retain personal data only for as long as necessary:
- Contact Form Data: Up to 12 months after your last interaction, unless you become a client.
- Demo Call Data: Up to 12 months after the demo call, unless you become a client.
6. Your Rights
Under the UK GDPR, you have the following rights regarding your personal data:
- Access, correct, or delete your data.
- Restrict or object to processing.
- Data portability.
- Withdraw consent (where applicable).
To exercise these rights, contact us at info@aiautomationcorporation.com . We will respond within one month.
7. Security
We use appropriate technical and organizational measures, such as SSL encryption and secure storage, to protect your data. However, no system is completely secure, and we cannot guarantee absolute security.
8. International Data Transfers
If we transfer your data outside the UK (e.g., to service providers), we ensure appropriate safeguards, such as Standard Contractual Clauses, are in place to comply with UK GDPR.
9. Cookies
Our website may use cookies to enhance your experience.
10. Complaints
If you have concerns about our data practices, contact us at info@aiautomationcorporation.com. You can also complain to the Information Commissioner’s Office (ICO):
- Website: ico.org.uk
- Phone: 0303 123 1113
11. Changes to This Policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. The latest version will be posted on our website with the updated date.